General Services L. 68/99

About the Role

As our new General Services in Milan, you will play a crucial role in ensuring the smooth functioning of operations within our tech company.

Your responsibilities will include managing orders, maintaining office supplies, and promptly responding to employee requests.

Also, you will be involved in the planning of company events.

You will coordinate with vendors, control inventory, track expenses, and optimize workspace areas for efficiency.

A key aspect of your role will involve effective communication with employees and team members.

Soft skills such as availability, communication, flexibility, multitasking, organization, precision, and a good level in English are essential for success in this position.

Responsibilities

• Managing Orders
• Order Processing: Receive, review, and process orders for office supplies, equipment, and services.
• Vendor Management: Coordinate with suppliers, negotiate contracts, and ensure timely delivery of orders.
• Inventory Control: Maintain accurate inventory records, monitor stock levels, and reorder supplies as needed.
• Budget Management: Track expenses related to orders and ensure adherence to budget guidelines.
• Keeping the Office Stocked
• Supply Management: Ensure essential office supplies are stocked and readily available for employees.
• Equipment Maintenance: Coordinate maintenance and repairs for office equipment to ensure smooth operations.
• Workspace Organization: Arrange and manage storage areas to optimize space utilization and accessibility.
• Responding to Requests
• Employee Support: Address employee requests for supplies, equipment, or services promptly and efficiently.
• Issue Resolution: Resolve any issues related to orders, stock availability, or service requests in a timely manner.
• Communication: Maintain open communication channels with employees and HR.
• Office presence required at 100%

Requirements

• Availability: Be readily accessible to address any office-related needs or emergencies.
• Excellent organizational and time management skills.
• Demonstrate adaptability and flexibility in handling various tasks and challenges that may arise in a dynamic work environment.
• Can-do attitude and problem‑solving skills.
• Strong communication skills and negotiation abilities.
• Ability to handle multiple responsibilities efficiently, seamlessly transitioning between tasks while maintaining productivity.
• Good level of English is crucial for effective communication and collaboration in an international work environment.

Benefits

• Fixed term contract – 1 year
• Full time – 40h per week
• International environment
• Fresh coffee, drinks, and many parties
• Salary
• Location
• Milan
• Equal Opportunity Statement

The recruiting process is open to all sexes and people of all ages and nationalities, in accordance with Legislative Decree No. 198/2006 and Decrees 215/03 and 216/03.

Candidates must be able to provide the required documentation, including authorization to process personal data in compliance with Legislative Decree 196/03 and GDPR Art. 13 679/16.

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