HR Administrative Assistant

HR Administrative Assistant

Location

Frascati, Italy

• Application deadline

• Reference number

0544

Are you looking for a new opportunity to take your career to a higher orbit?

To join an international group with a successful track record in Space Engineering?

A job adapted to your career ambitions and in which you could have an impact for the years to come?

We are looking for an HR Officer to work at ESA’s ESRIN site in Frascati, Italy.

In this role, you will be part of the HR Support Services, interfacing with ESA staff and management at all sites.

About the client and location

The ESA Centre for Earth Observation (ESRIN) is the European Space Agency’s (ESA) base in Frascati, Italy.

From this location ESA conducts most of their earth observation research, including data analysis and distribution for other non-ESA satellites.

• Tasks and activities
• Supporting the day-to-day operation of the ESRIN Local Affairs service Office (LAO).
• Acting as an interface between ESRIN/LAO and the Protocol Office of the Italian Ministry of Foreign Affairs (MFA), Italian Customs, and external service providers.
• Liaising with ESA staff in relation to the implementation of the privileges and immunities provided for under the ESA Convention.
• Preparing staff information materials, including briefing kits and presentations.
• Acting as content editor for the LAO intranet page.
• Participating in meetings with the MFA.
• Supporting and managing the improvement of LAO processes and services.
• Contributing to the development of detailed internal processes and procedures.
• Proposing, supporting, and managing digitalisation initiatives for the Office.
• Assisting with other tasks linked to harmonisation or backing up of Local Affairs tasks in the Section as required by the ESA Local Affairs Manager.
• Supporting Local HR communication, coordination and development of ESRIN local services, e. g. medical service, school bus, childcare.
• Coordinating the organisation of ESA staff celebrations and other events falling geographically under the local HR representative, including related purchase orders.
• Supporting the ESRIN HR staff administration and recruitment teams.

Skills and experience

The following skills and experience are mandatory

• University degree, or equivalent qualification, in Business or Public Administration, Human Resources, Finance, Informatics, Engineering, or another relevant field.
• Two to three years of professional experience, preferably in an administrative role.
• Excellent communication skills, combined with diplomatic sensitivity.
• Strong analytical skills.
• Excellent attention to detail and ability to ensure timely follow-up on actions.
• Desire to work both independently and collaboratively as part of a team in an international and multicultural environment.
• Solution-oriented mindset, with a strong customer-focused approach to communication.
• Proficiency in Microsoft Office 365.
• Fluency in English and Italian, both written and spoken; knowledge of additional languages would be an asset.

The following skills and experience would be highly desirable

• Basic knowledge of SAP Success Factors.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes;
• We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.
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