Executive Assistant to the COO

Over IT at a glance

Over IT is a global Software-as-a-Service (Saa S) company with a strong presence in North America and Europe.

We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions.

At Over IT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), Io T (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on.

If you want to be part of a top technology brand, join us!

• What you’ll do
• Act as the main point of contact for the COO’s office, coordinating communication and ensuring smooth information flow with internal and external stakeholders
• Proactively manage and help prioritize the COO’s agenda, ensuring his time and attention remain focused on the most relevant business topics
• Prepare, synthesize, and structure information, briefing materials, presentations, and documents ahead of key meetings and decisions
• Drive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready
• Track key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization
• Coordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO, ensuring seamless preparation and execution
• Support the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution
• Manage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs
• Organize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustments when needed
• Handle highly confidential and sensitive information with absolute discretion, judgment, and professionalism
• What you’ll need
• 3+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, international environment
• Complete fluency in both Italian and English, with excellent written and verbal communication skills
• Excellent organizational and prioritization skills, with the ability to manage multiple topics simultaneously and quickly adapt as priorities shift
• A highly proactive mindset and the ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy
• Strong communication and interpersonal skills, with the confidence, judgment, and professionalism to interact effectively with senior stakeholders
• Excellent attention to detail and the ability to quickly turn complex or fragmented information into clear, concise, executive-ready materials
• Utmost discretion, reliability, integrity, and sound judgment when handling confidential or sensitive information
• Strong resilience and the ability to remain effective, composed, and solution-oriented in a demanding, fast-moving environment
• A hands-on, pragmatic approach, a strong sense of ownership, and the willingness to step in wherever needed
• Confidence using modern productivity and AI tools to streamline workflows, synthesize information, and improve the effectiveness of the COO’s office

What we offer

• Over IT is a unique transformation project in the Saa S space arena, full of ambition to scale and grow globally.
• International culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed.
• A career-defining opportunity with full exposure to two leading private equity firms.
• Location-flexible smart working across Italy
• Competitive pay, meaningful growth opportunities, and a transparent approach to compensation.

Salary ranges are defined for each role based on experience, competencies, responsibilities, and geographic location, with additional benefits and performance-based incentives depending on the position.

• The expected annual gross salary range for this position is €30,000–€40,000.