Legal Secretary

Practice Group / Department:
Antitrust, Competition & Regulatory - Milan
Job Description
Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.
Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.
With over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.
Because while individuals can do well, together we achieve something extraordinary.
The Team
Established in 2000, our Milan office provides a wide range of transactional and regulatory advice to national and multinational corporations, banks and financial institutions, insurance companies and private equity funds, as well as entrepreneurs across many sectors. We also represent clients in domestic and international disputes.
We have dedicated teams in banking and finance, corporate and M&A, antitrust, dispute resolution and litigation and employment law. Our lawyers in Milan are well-known for their pragmatic, commercial and business-oriented style, as well as specific industry knowledge. We have Italian- and English-qualified lawyers based in Milan who deliver Italian, pan-European and global legal advisory services.
The successful candidate will work as part of a highly motivated secretarial team to provide professional, proactive, high level secretarial and PA support to an antitrust partner and an allocated group of fee earners within the wider fee earning team.
The Role
The Antitrust Legal Secretary provides proactive secretarial and administrative support to partners and fee earners within the Antitrust team. The role supports the efficient management of client matters through document production, matter administration, diary and travel management, event coordination, and day-to-day practice support, while maintaining high standards of professionalism, accuracy and confidentiality.
Administrative, Secretarial And Team Support Responsibilities

• Provide comprehensive secretarial and administrative support to partners, fee earners and the wider Antitrust team, ensuring a high level of service and responsiveness.
• Manage complex diaries, meetings, inbox monitoring (including PEC accounts), travel arrangements and related logistics.
• Prepare, format, proofread and finalize legal documents, correspondence, presentations and reports to a high standard of accuracy and professionalism.
• Manage electronic court filings through Consolle Avvocato (Processo Civile Telematico), monitor deadlines and court communications, and maintain accurate electronic and hard-copy records.
• Coordinate document management activities, ensuring filing systems, matter documentation and records are maintained in accordance with firm policies and client requirements.
• Support matter management processes, including client onboarding, matter opening procedures, anti-money laundering documentation, billing administration and expense processing.
• Assist with the preparation of pitches, presentations, client communications and other business development materials.
• Coordinate internal and external meetings, training sessions, seminars, conferences and client events, including scheduling, logistics, preparation of materials and liaison with relevant stakeholders.
• Build effective working relationships with lawyers, business services teams, clients and external providers to ensure the smooth running of day-to-day activities.
• Provide support and cover for other members of the secretarial team as required.
  

Skills And Experience Required

• Previous experience in a professional services environment, preferably within an international law firm.
• Excellent organizational, prioritization and time-management skills with the ability to manage multiple deadlines.
• Strong attention to detail and commitment to delivering high-quality work.
• Advanced proficiency in Microsoft Office applications, particularly Word, PowerPoint, Outlook and Excel.
• Proactive, adaptable and solutions-oriented approach.
• Strong interpersonal and communication skills, with the ability to build effective relationships at all levels.
• Professional, discreet and able to exercise sound judgment when handling confidential information.
• Fluent Italian and a good working knowledge of English, both written and spoken.
• Flexibility to accommodate changing priorities and business needs.
  

Diversity, Equity and Inclusion
To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.
We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.