Executive Assistant to Managing Director - Southern Europe | Based in Milan
The Executive Assistant supports the administrative needs of select Managing Director - Southern Europe. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
Key Accountabilities
Calendar Management:
- Proactively manage daily calendars and resolve scheduling conflicts
- Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
Travel Coordination:
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Prepare accurate expense reports through Concur
Communication:
- Communicate and liaise with the team to properly inform calendar and project management
- Create and compile detailed PowerPoint presentations for Senior management and general meetings
General Administration:
- Assist in the logistical preparation for meetings including reserving conference rooms, ordering meals, liaising with IT, etc.
- Assist in the organization of files
- Process invoices through accounts payable / expense
- Support ad hoc project requests
- Distribute mail and coordinate shipping with the mailroom
Qualifications
- 5+ years of previous administrative assistant with at least 2 years’ experience supporting a President/CEO
- Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
- Must be discrete due to exposure of highly confidential client information
- Ability to multitask and prioritize workload
- Must have excellent organizational skills
- Ability to work independently
- Former retail environment experience is preferred
- Fluent in Italian and English, a third language is considered a valuable plus
For new joiners for this role in Italy, the annual gross salary associated with this position starts from 38.000€. This is only the initial annual gross salary granted to this position. This figure has been determined based on objective and gender-neutral criteria and reflects the starting salary normally applicable to the position at the time of publication of this job posting. Actual salaries may vary based on factors such as your unique blend of experience and skills, start date and our current organizational needs. This role is also eligible for bonuses, subject to Tiffany's discretion and based on factors such as individual and/or organizational performance.
On top of legal benefits, further benefits are provided in accordance with current company policies.
This position is subject to the provisions of the collective bargaining agreement (CCNLTerziario, Distribuzione e Servizi) applicable to the role and applied by Tiffany & Co. in Italy.
Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.
Crafting Dreams Starts With Yours
At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
Join us at LVMH, where your talent is at the heart of our collective successes.
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Executive Assistant to Managing Director - Southern Europe | Based in Milan datore di lavoro: LVMH Group
LVMH è un datore di lavoro eccezionale, offrendo un ambiente dinamico e imprenditoriale dove il talento individuale è valorizzato. Con opportunità di crescita professionale e un forte impegno per l'inclusività, i dipendenti possono sviluppare le proprie competenze mentre contribuiscono a un'esperienza cliente straordinaria. Unirsi a LVMH significa essere parte di una tradizione di innovazione e eccellenza, lavorando in un contesto che celebra la creatività e il lavoro di squadra.
