Events Management Specialist

• Support the administrative management of the Events & Protocol Office, including budget monitoring and use of SAP
• Manage office records, documentation, archives, and event reporting
• Support the selection and coordination of student hosts and hostesses
• Manage communications with event support staff through dedicated platforms and communication channels
• Collaborate with relevant University offices during event planning, delivery, and follow-up
• Create registration forms and monitor participant registrations
• Liaise with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site delivery
• Coordinate hosts and hostesses before and during events
• Manage Events & Protocol Office activities through the University’s dedicated Event System
• Support the organization of concerts and other cultural initiatives
• Contribute to meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders
• Provide organizational and back-office support throughout all phases of event delivery

Requirements

• University degree
• Up to one year of professional experience, preferably in event organization, event operations, protocol, or related areas
• Previous study, work, or life experience outside Italy for at least 6 months
• Fluency in Italian and English
• Strong command of Microsoft Office
• Familiarity with SAP and event management platforms is a plus
• Strong organizational and planning skills, with the ability to manage multiple activities and deadlines
• Accuracy and attention to detail, particularly when managing budgets, data, and administrative processes
• Excellent interpersonal and communication skills
• Ability to collaborate effectively with internal stakeholders, suppliers, and event staff
• Proactive, flexible, service-oriented, and hands-on approach
• Availability to provide operational support during events when required
• Core Competencies

Demonstrates strong organizational and planning skills essential for managing multiple events and deadlines, with proficiency in budget monitoring and administrative processes.

Fluent in Italian and English, capable of effective collaboration with internal stakeholders and external suppliers.

• Highest-signal resume keywords
• Event Organization
• Budget Monitoring
• Fluency In Italian And English
• Microsoft Office Proficiency
• SAP Familiarity
• Hard Skills
• Event Management
• Budget Management
• Documentation Management
• Registration Monitoring
• Event Reporting
• Soft Skills
• Organizational Skills
• Attention To Detail
• Interpersonal Skills
• Communication Skills
• Proactive Approach
• Industry Keywords
• Event Operations
• Protocol
• Cultural Initiatives
• Stakeholder Engagement
• Administrative Support
• Tools & Technologies
• SAP
• Event Management Platforms
• Microsoft Office
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