Human Resources Assistant

• Human Resources Assistant (2601457)
• Job Posting
• Closure Date
• Organizational Unit: CSH
• Job Type
• Staff position
• Primary Location
• Italy-Rome
• Duration: Fixed‑term one year with possibility of extension
• Post Number: 2010686
• CCOG Code: 2106
• Equal Opportunity Statement
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non‑ and under‑represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero‑tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director‑General

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems.

FAO’s commitment to environmental sustainability is integral to its strategic objectives and operations.

Organizational Setting

The Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO offices worldwide.

The post is located under the Integrated Talent Management cluster, Social Security Branch (CSHS) at FAO headquarters in Rome, Italy.

Main Purpose

The Human Resources Assistant performs a variety of routine functions in support of human resources transactions and assists in providing guidance and advice in the application of policies, rules and procedures.

• Key Functions
• Review, answer and follow up on standard requests, enquiries and claims regarding human resources matters.
• Assemble and review supporting documentation for processing various human resources actions related to recruitment, staffing, organizational design, staff development, learning, policy and social security.
• Assist in the recruitment process of all categories of staff and non‑staff, including preparation of vacancy announcements and communication with applicants.
• Assist supervisor(s) in monitoring the contractual status of staff and the timely preparation and issuance of contract renewals and personnel action forms.
• Check and maintain attendance records, leave reports, DSA forms and other documentation for staff and non‑staff.
• Maintain personnel and/or position management files for staff, updating confidential information and ensuring relevant documents are kept in their respective files.
• Search for, retrieve, compile, assemble and archive human resources statistical data from various sources for internal and external use.
• Draft routine correspondence, assist in preparation of administrative reports, briefings and debriefings, and take notes at meetings.
• Perform other duties as required.
• Impact of Work

The incumbent’s work supports the timely and efficient delivery of human resources services and contributes to the overall output of the work unit.

• Candidate Assessment
• Education: Secondary School Education.
• Experience: Three years of relevant experience in administrative and/or human resources support work.
• Languages: Working knowledge (proficiency level C) of English.
• IT Skills: Good knowledge of MS Office applications, Internet, and office technology equipment.
• Technical Skills
• Good knowledge of relevant corporate human resources policies and procedures.
• Good knowledge of corporate computerized administrative systems.
• Good knowledge of communication and documentation standards.
• Ability to handle and document confidential information with care and accuracy.
• Proficiency in drafting, compiling, formatting and maintaining documentation, reports and statistics.

Desirable Qualifications and Skills

• Experience and knowledge of social security with exposure to administration of medical insurance plans.
• Familiarity with corporate ERP systems and HR reporting and data analytics tools.
• Experience in the application of the Staff Regulations, Rules and Administrative Procedures of UN Common System organizations or equivalent large‑scale international organizations.
• Additional Information
• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing).
• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.
• Appointment will be subject to certification that the candidate is medically fit, meets accreditation, residency or visa requirements, and security clearances.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.
• For more information, visit the FAO employment website: http://www. fao. org/employment/home/en/
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