2026-2027 Office Manager II/ Campus Finance Specialist

Position Purpose

Supports the principal and ensures that all aspects of the office operations meet the needs of the administration, staff and students, where applicable.

Performs various routine-to-moderately complex bookkeeping and clerical work to ensure efficient and effective school fiscal operations.

Provides assistance to supervisor, co-workers, students and the general public as required.

Responsibilities

• Ensure professionalism and confidentiality in all aspects of staff, parent, student and community relations.
• Ensure that the office runs smoothly and that essential functions are clearly assigned to staff as approved by the principal or department head.
• Ensure that school and district policies are being followed by all office staff.
• Manage all aspects of projects, as assigned.
• Open the building and office daily.
• Substitutes – ensure that all paperwork is accurately completed and submitted on time to the payroll department for all absent employees and their substitutes.
• Keep attendance records for staff.
• Supplies – ensure updated inventories of office supplies and replacements as needed.
• Maintenance – ensure that all office equipment and building maintenance needs are met.
• Support the principal/department head’s work with personnel records.
• Support the principal/department head’s communications efforts with both internal and external audiences.
• Manage the updating and distribution of employee and discipline handbooks at least annually.
• Maintain office files and records.
• Make travel arrangements for staff.
• Obtain price quotes and verify available funds for equipment, supplies and materials; prepare electronic purchase orders; process invoices for payment.
• Communicate with vendors as needed to obtain pricing and availability information, expedite orders and resolve billing discrepancies.
• Manage the use of procurement cards and electronically reconcile transactions in the card management program.
• Collect receipts, records and deposit various school revenues; prepare billing invoices as required; maintain individual accounts as assigned, including pupil activity accounts.
• Maintain accurate and up-to-date ledgers and other financial records; prepare periodic financial reports as required by the school and district; balance imprest account bank statements.
• May perform routine bookkeeping and reporting duties for assigned grants.
• Record the receipt of equipment and supplies electronically.
• Prepare records for internal and external audits.
• Order, dispense and take inventory of school supplies.
• Assist supervisor and other department staff by performing a variety of clerical duties, including typing routine reports and correspondence, copying and filing documents, collating materials, sending and receiving faxes, maintaining logs and lists, processing daily mail, distributing staff paychecks and direct deposit notifications, etc.
• Interact and communicate with a variety of individuals and groups, including the immediate supervisor, other school administrators and staff, district staff, students, parents/guardians, sales representatives, various outside organizations and professionals, and the general public.
• Perform computer data entry to record and retrieve information; generate spreadsheets and other computer reports as required.
• Answer telephone to provide information, take messages, or transfer calls.
• Additional Duties

Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

Qualifications

• Minimum high school diploma plus five years demonstrated progressively responsible office experience.
• Associate’s Degree is preferred.

Experience

Proficient in Microsoft Office products including Word, Excel, Outlook, and Power Point.

Ability to use the Internet for research applications.

Minimum of 60 words per minute.

Database management skills are desirable.

Must possess working knowledge of common office equipment such as fax, copier, calculator, etc.

• Physical Demands
• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk for required periods of time.
• Speak and hear.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
• Workplace Expectations
• Work effectively with and respond to diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
• Have regular and punctual attendance.
• Follow all District policies, work procedures, and reasonable requests by the proper authorities.
• Adhere to confidentiality as directed by Federal, State and Local Laws/Regulations and district administrative rules concerning sensitive information, employee information and student information.

Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

Reports To

Principal

DAYS PER YEAR

260

SALARY CLASSIFICATION

Paid on the Classified Staff Salary Schedule – LEVEL 110

EMPLOYEE GROUP

Classified

FLSA STATUS

• Non-Exempt
• THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
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