At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.
We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.
Activities
Administration Tasks
- Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
- Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
- Banking: Managing daily banking activities, including transactions and deposits.
- Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
- Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.
Office Management Tasks
- Employees’ Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
- Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
- Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
- Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
- Milan Office Management: Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
- Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.
Requirements
- 2 years of experience in administration and finance/accounting
- Solid knowledge of accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud)
- Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
- Familiarity with Google Drive, Slack, Gmail
- Fluent Italian & English (at least C1)
- German-speaking skills are a plus
Administrative Info
- Contract: fixed-term contract of 12 months with the intention of extending the contract permanently (3°livello CCNL Commercio)
- Salary : 30K-35K
- Location: Milan, Italy (Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove)
- Office Model: Hybrid Mode 3 days in the office, 2 days remote
- Working hours: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
- Trial Period: 60 working days
- Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
- Start Date: Starting September/October 2026
Benefits
- Welfare with Coverflex (600€ a year)
- Bonus for paid English or German language courses.
- Training courses, books, workshops, and team-building activities for personal and professional growth.
- Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
- Regular company reunions (yearly meetups, Christmas dinner)
- Snacks and fruit always available in the office
Administration, Accounting and Office Specialist datore di lavoro: AlfaDocs.com
AlfaDocs è un datore di lavoro eccezionale, situato nel cuore di Milano, che offre un ambiente di lavoro stimolante e collaborativo. Con opportunità di crescita professionale e un forte focus sul benessere dei dipendenti, il nostro team beneficia di un equilibrio tra vita lavorativa e personale, oltre a programmi di formazione continua. Unisciti a noi per contribuire a un'azienda che valorizza l'innovazione e la qualità in ogni aspetto delle operazioni aziendali.
